Product Habits - Layoff madness

Layoffs are in the headlines right now. A lot.

You don’t have to look hard to find tweets and social posts from employees who were let go in less than graceful ways.

Many people are disgruntled and unhappy with how everything went down. And it makes sense, layoffs are often unexpected and heartbreaking for the people who are affected.

Considering that in normal circumstances over 45% of employees admit to taking documents from former employers before they leave - it’s more important than ever to have your offboarding practices buttoned up.

Employees who are being let go suddenly or in non-traditional ways are more likely to take or expose company information. Either accidentally because they’re in a rush and didn’t have time to do the proper handoffs or intentionally because they are upset or disappointed. 

Here are the top three tips that we recommend for anyone who is offboarding employees right now based on gaps we at Nira see in most offboarding processes. If you’re doing everything else right when it comes to offboarding, you’re probably still missing these:

1. Watch for mass deletions of documents

When people leave, sometimes they delete all of their documents because they think the company won’t need them anymore. But this can be a big, big mistake. Imagine this situation: a Manager who has been with the company for years is leaving and they delete everything in Google Drive or OneDrive on their last day. Suddenly, everyone’s work grinds to a halt because that manager owned essential shared drives and folders used by the entire team that they deleted - including all the documents within those drives and folders. The manager also inherited dozens of departing employee’s documents over the years as other people left and ownership was transferred. A few deleted folders can easily turn into hundreds of thousands of deleted documents and work gets massively disrupted.

2. Remove employee personal account access to company docs

Over half (52%) of people say they or a coworker have accidentally added their personal email to company documents. That’s a lot of personal accounts with access to company documents. And guess what doesn’t get shut down as part of most offboarding procedures? Personal account access from employees. It’s essential to not only scrub access from a departed employee’s company account, but their personal accounts, too.

3. Identify and retain company documents that are owned by employee’s personal accounts

The number of company documents that get accidentally created by employees on their personal accounts and then shared with other people at the company is staggering. It’s just so easy to pop open a new document while you’re working and not realize you’re in your personal account. With so many people leaving companies so rapidly, a lot of valuable company information is accidentally walking out the door because it’s owned by employee personal accounts. Those documents may end up being accessible by anyone on the internet, deleted, or subject to breaches because personal accounts are less likely to have 2FA turned on. 

If you or your company is dealing with offboarding challenges right now, feel free to reach out directly to me or share this email with your IT or Security team.

At Nira, we’ve got a ton of experience with this stuff and we’re happy to give more advice to prevent unauthorized access to company information.

Hiten
 











Copyright © 2022 Up Advisors, LLC., All rights reserved.
You received this email because you signed up to get emails from Product Habits.

Our mailing address is:
Up Advisors, LLC.
13337 South St. #269
Cerritos, California 90623

Add us to your address book


Want to change how you receive these emails?
You can update your preferences or unsubscribe from this list

Key phrases

Older messages

Operating lessons learned at Stripe

Monday, June 27, 2022

Sam Gerstenzang led a 75-person payment UI group at Stripe and learned a great deal during his time there about how to be a great operator. Hiten's Pick Your Most Important Job as a Founder One of

The end of product management

Monday, June 20, 2022

Here's a look at what product management work might look like down the road. Hiten's Pick The Looming Recession There is a looming recession. So what do you think you should prepare for? I

New free tool

Friday, June 17, 2022

Our new free tool called Nira Protect is ready! It'll check to see if your email is in a database of 11 billion compromised accounts. Our new free tool called Nira Protect is ready! It'll check

What to do before building a product

Monday, June 13, 2022

Before investing time into building a product, create a landing page first to make progress with product and positioning validation. Hiten's Pick Is Money the Best Accountability Tool? Many

A quick tip

Friday, June 10, 2022

Marie and I were writing our May investor update for Nira. The audience is our investors, advisors and also Nira team members. We always start with... Marie and I were writing our May investor update

You Might Also Like

SWLW #592: Advice that I can't get out of my head, The Compass vs. Map method, and more

Friday, March 29, 2024

Weekly articles & videos about people, culture and leadership: everything you need to design the org that makes the product. A weekly newsletter by Oren Ellenbogen with the best content I found

ASP.NET Core News - 03/29/2024

Friday, March 29, 2024

View this email in your browser Get ready for this weeks best blog posts about ASP.NET Core! This newsletter is sponsored by elmah.io - the most advanced, yet so simple to set up, error logging and

New Linux Bug Could Lead to User Password Leaks and Clipboard Hijacking

Friday, March 29, 2024

THN Daily Updates Newsletter cover Refactoring in Java ($36.99 Value) FREE for a Limited Time Refactoring in Java serves as an indispensable guide to enhancing your codebase's quality and

Post from Syncfusion Blogs on 03/29/2024

Friday, March 29, 2024

New blogs from Syncfusion Introducing the New .NET MAUI Chat Control By Piruthiviraj Malaimelraj This blog explains the features of the new Syncfusion .NET MAUI Chat control added in the 2024 Volume 1

Re: Last Chance

Friday, March 29, 2024

Dear there, By this time tomorrow, your exclusive new subscriber discount will be gone and you'll have to pay twice as much to join Insider and master everything your iPhone has to offer. If, like

Hacker Newsletter #694

Friday, March 29, 2024

Always forgive your enemies - nothing annoys them so much. //Oscar Wilde hackernewsletter Issue #694 // 2024-03-29 // View in your browser Happy Easter if you celebrate it! Heads up - we're taking

Apple RCS 📱, SBF's 25 year sentence 👮, Linux Foundation's Redis fork 👨‍💻

Friday, March 29, 2024

RCS is coming to the iPhone in the fall of 2024 Sign Up|Advertise|View Online TLDR Together With Veracode TLDR 2024-03-29 Build fast, build secure (Sponsor) Software is drowning in security debt.

Data Science Weekly - Issue 540

Friday, March 29, 2024

Curated news, articles and jobs related to Data Science, AI, & Machine Learning ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏

This Week in Rust #540

Friday, March 29, 2024

Email isn't displaying correctly? Read this e-mail on the Web This Week in Rust issue 540 — 27 MAR 2024 Hello and welcome to another issue of This Week in Rust! Rust is a programming language

The Value Of A Promise 🤞

Friday, March 29, 2024

How much is a promise from a tech company really worth, anyway? Here's a version for your browser. Hunting for the end of the long tail • March 28, 2024 The Value Of A Promise When you hear a